Parental Consent Form#

For CAPIBARA Members Under 18#

For Parents/Guardians#

Thank you for supporting your child’s interest in science! This form explains what CAPIBARA is and what we need from you.

What is CAPIBARA? An informal student research collaboration (about 10 students currently) working on space science projects. We’re not a company or formal organization—just students learning together online.

Contact us: capibara-collaboration@outlook.com or contact form

Part 1: Your Child’s Information#

Full Name: _________________________________________________________________

Preferred Name (if different): _______________________________________________

Date of Birth: _______ / _______ / ___________ (DD/MM/YYYY)

Email: ____________________________________________________________________

Country: __________________________________________________________________

School/University: ________________________________________________________

Current Grade/Year: _______________________________________________________

GitHub Username (if they have one): _________________________________________

Interested in: ☐ CAPIBARA-CRD (cosmic rays) ☐ CAPIBARA-COSMOS (astrophysics) ☐ Both/Unsure

Part 2: Parent/Guardian Information#

Your Name: ________________________________________________________________

Relationship to child: ☐ Parent ☐ Legal Guardian ☐ Other: __________________

Email: ____________________________________________________________________

Phone: ____________________________________________________________________

Backup emergency contact: __________________________________________________

Their phone: ______________________________________________________________

Part 3: What Does Participation Involve?#

Please read and initial each item to show you understand:

☐ Online research activities (_____)
Your child will participate in scientific research including data analysis, coding, hardware design, or documentation—all online via GitHub and video calls.

☐ Time commitment (_____)
About 2 hours per week on average (flexible—more when they can, less during exams).

☐ Online platforms (_____)
They’ll use GitHub (for collaboration), email, and video conferencing (Zoom/Google Meet/etc.).

☐ Volunteer/unpaid (_____)
This is educational—there’s no payment, but they gain real research experience.

☐ Group communication only (_____)
Adult members will NOT message your child privately. All communication happens in group settings (GitHub, group chats, team meetings).

☐ Public recognition (_____)
Your child’s name and contributions may appear on our website and in scientific publications (with additional consent below).

☐ Can quit anytime (_____)
Your child (or you) can leave at any time, no questions asked.

Part 4: Privacy and Data#

We collect and store:

✅ Required: Name, email, GitHub username, school name
⚠️ Optional (your choice below): Real name publicly, photo, location

Their data is stored on:

GitHub (Microsoft servers, USA)
Our email (Microsoft 365)
Our website (GitHub Pages)

Please check your preferences:

Required (no choice):

☐ I understand GitHub username and activity will be public (that’s how GitHub works)

Optional (your choice):

☐ Yes, you can list their real name on the CAPIBARA website
☐ Yes, you can list their school/institution on the website
☐ Yes, they can upload a profile photo if they want

Your Rights:

☐ I understand I can request to see all data you have about my child
☐ I understand I can request deletion of their data (except permanent GitHub history)
☐ I understand I can withdraw consent anytime

More details in the Privacy Policy.

Part 5: Safety#

We have special rules for members under 18:

We promise:

✅ No private adult-minor communication (everything in groups)
✅ You can observe any meeting your child joins
✅ We’ll contact you immediately if there are any concerns
✅ We follow strict Code of Conduct

You’re responsible for:

✅ Supervising your child’s internet use
✅ Making sure they balance this with school
✅ Ensuring your child understands appropriate online behavior

☐ I’ve read the Code of Conduct and will ensure my child follows it

Part 6: Understanding the Risks#

This is an online activity with typical internet risks:

Exposure to inappropriate content (we’ll minimize and moderate)
Technical frustrations (coding can be hard!)
Time management challenges (balancing with school)

This is an informal student group:

We’re not a registered organization or company
No formal insurance or legal protections
Supervision is peer-led (students leading students with some faculty advisors)
We do our best but can’t guarantee perfect oversight

☐ I understand and accept these risks

☐ I confirm my child has appropriate health/liability insurance through family or school

Part 7: Academic Work and Authorship#

Good news: Your child might get their name on real scientific papers!

You should know:

Their contributions will be open source (anyone can use them with credit)
They may be listed as author on papers if they contribute significantly
Their work may be publicly attributed to them (GitHub, publications)
They don’t get paid for this (it’s educational)

☐ I understand and consent to these academic collaboration terms

Part 8: Your Rights#

You can:

✅ Contact us anytime with questions or concerns
✅ Join meetings or observe activities
✅ Access your child’s collaboration data
✅ Withdraw consent anytime (your child just has to leave)
✅ Request data deletion

☐ I understand my rights

Part 10: Your Child’s Agreement#

For the student: Have you read this with your parent/guardian? Do you understand what CAPIBARA is and want to join?

☐ Yes, I want to participate in CAPIBARA
☐ I understand the rules and expectations
☐ I’ll follow the Code of Conduct
☐ I’ll tell my parent/guardian if I have any concerns

Student Signature: ________________________________________________________

Student Printed Name: _____________________________________________________

Date: _______ / _______ / ___________ (DD/MM/YYYY)

Renewal#

This consent is valid for 1 year. We’ll email you before it expires to renew.

Next renewal due: _______ / _______ / ___________ (Auto-calculated: 1 year from today)

When your child turns 18, they’ll need to sign their own membership agreement.

How to Submit#

Print this form OR fill it digitally
Sign it (both parent and student)
Scan to PDF or save as PDF
Email to the collaboration head email address.
Subject line: “Parental Consent - [Your Child’s Name]”

We’ll confirm receipt within 3 days and activate their membership!

Questions?#

Contact form: https://capibara3.github.io/contact

We’re happy to hop on a call to explain anything or address concerns!

For CAPIBARA Use Only:

Received by: _________________ Date: ___________
Programme: ☐ CRD ☐ COSMOS
Verified: ☐ Age ☐ Parent consent
GitHub access granted: ☐
Expires: ___________

Document Version: 1.0
Last Updated: 22 February 2026

Thank you for trusting us with your child’s scientific education! We take this responsibility seriously.